Job Postings

Development Assistant

Overview:

The Wilma Theater, a LORT D regional theater producing three to five mainstage productions each year, including premieres of new work, reimaginings of classic texts, and second and third productions of new plays is seeking a highly qualified candidate to serve as Development Assistant, planning events and coordinating logistics for the theater’s fundraising and donor cultivation initiatives. The Development Assistant will also report to the Development Director and coordinate day-to-day development activities, including managing a calendar of prospects and renewals, gift processing and acknowledgment, record keeping, and donor stewardship. Theater or other performing arts stage management experience preferred. Working knowledge of and experience using Tessitura Software preferred. Keen attention to detail in working to meet multiple deadlines required.

Key Qualifications:

  • A minimum of one year of demonstrated success in an administrative role with database experience and an ability to manage financial and quantitative data
  • Experience working with a nonprofit donor database preferred
  • Experience working with nonprofit performing arts organizations
  • A respect for diverse backgrounds and voices, and a commitment to inclusion and equity
  • A positive attitude and demonstrated ability to manage multiple activities and responsibilities in a highly engaged environment
  • Tact and diplomacy regarding confidential information
  • Proficiency in Word, Excel, and web-based research, and can quickly learn new software programs
  • Position requires occasional evening and weekend hours, particularly during the performance season
  • Significant periods of time doing data entry and other database work
  • Filing and related paperwork involving reaching and bending
  • Must be able to lift at least 50 lbs

Specific duties and responsibilities include, but are not limited to:

  • Maintain department calendar including task and timelines in support of Development Director and Research and Writing Specialist
  • Assist Development Director with donor relations and stewardship efforts
  • Attend meetings or staff meetings including weekly development department, weekly staff, and event committees meetings as needed
  • Perform  gift and pledge processing, gift acknowledgment, donor mailing preparation
  • Oversee donor recognition programs, creating systems to support moves management through frequent donor contact and acknowledgment
  • Create reports to support donor stewardship and benefit fulfillment, including a monthly contributed income report
  • Assist in communication between Development and Marketing Departments and assist in making cross-departmental connections and relationships
  • Act as liaison between Accounting and Development Departments assisting in revenue reconciliation
  • Work with Development Director to accurately track budget of expenses and income and communicate with executive staff on progress
  • Data entry and other tasks
  • Assist in the oversight of development and marketing interns
  • Plan, manage and coordinate logistics for one opening night (pre and post show) per production in cooperation across all theater departments
  • Coordinate efforts of event committees and manage event related board tasks
  • Plan, manage, and coordinate logistics for additional donor and subscriber cultivation events including the Theater’s annual Fete fundraising event
  • Coordinate restaurant trades and sponsorships, catering and facility needs
  • Assist Development Director in securing event sponsorships as necessary
  • Manage and track guest lists as a function of donor prospecting and stewardship
  • Oversee volunteers and additional staff

 

 

Salary low to mid 30s plus benefits. To apply, please send cover letter, resume, and three references to Audra Allen, Development Director, at AAllen@WilmaTheater.org. Additional writing samples will be requested of those called in to interview. No phone calls please.

 

The Wilma Theater is an equal opportunity employer and encourages applicants who understand and embrace the Wilma’s multi-faceted mission to create living adventurous art; to reflect on the complexities of contemporary life; to present bold, original, well-crafted productions; and to represent a range of voices, viewpoints, and styles.

Unless otherwise noted, send inquiries and applications to:

MAIL: 265 S. Broad Street, Philadelphia, PA 19107