Job Postings

 

Business Manager

 

Job Description

The Business Manager has overall responsibility for accounting, finance, systems administration, IT, personnel and human resources of The Wilma Theater. This position is also the liaison to the Treasurer of the Board of Directors, and manages activities of the Finance Committee. The Business Manager supervises Business Associate and reports to Managing Director.
Position Responsibilities:
Finance:
1. Manage General Ledger and prepare or oversee preparation of all entries and adjustments necessary to insure accurate, timely reporting.
2. Prepare monthly financial statements as well as any other financial statements required by management (Income Statements, P&L’s, Balance Sheet, etc.). Distribute draft financial statements to Managing Director for review upon completion. Supervise distribution of department-specific year-to-date financial statements to Department Heads on first Friday of each month.
3. Prepare Balance Sheet for Managing Director. Monitor cash needs; notify Managing Director of potential cash shortfalls and/or excess cash available for investment. Communicate cash shortfalls to Finance Committee.
4. Manage annual on-site audit and 990 preparation in close association with auditors. Maintain year-round relationship with auditors in realm of business systems and financial management.
5. Oversee monthly reconciliation for all Wilma checking and investment accounts. Oversee input into the Microsoft Dynamics GP system.
6. Manage relationship with Citizens Bank and all other banking relationships.
7. Supervise Business & IT Associate.
8. Review weekly payroll and accounts payable prior to final check processing for accuracy.
9. Create royalty reports associated with all productions pursuant to details of contracts negotiated by Managing Director.
10. Create all union reports and make union payments as required by CBA’s
11. Work as necessary with Box Office and Development departments to maintain accurate reporting procedures and systems for all box office and contribution receipts.
Budget:
1. Coordinate annual budgeting process and quarterly budget reviews, working with Managing Director. Prepare budgeting for all salaries/benefits, general and administrative, and systems areas.
2. Work with Managing Director to prepare materials for Executive and Finance Committees, and for full Board meetings. Attend Finance Committee and Board meetings and other committee meetings as required by Managing Director.
3. Manage preparation of financial materials necessary for government, corporate, and foundation grant proposals; oversee required financial compliance reporting. Review proposals for continuity and accuracy between narrative and financial statements. Manage completion of annual TCG, LORT, DataArts and other surveys.
Business Management:
1. Supervise general office administration functions and office machinery (postage, fax, copier, telephones) contracts. Analyze systems and costs; seek new vendors when inefficiencies exist.
2. Assist on other projects as assigned by Managing or Artistic Directors.
Human Resources
1. Issue Letters of Agreement to all New Hires and send prior to first date of employment.
2. Provide Orientation and materials for all new full-time staff hires at start of employment.
3. Administer all employee benefits
a. Health and Dental Insurance
b. 403(b) Pension Plan
c. Fitness Memberships
d. Parking
4. Manage all claims and filings for insurance policies of all types; Health, Dental, General Liability, Workers Compensation, Directors and Officers Liability
5. Work with Managing Director to develop personnel policies and procedures. Document all policies in Wilma Employee Handbook.
6. Maintain relationship with Insurance brokers for the purpose of renewals for all insurance policies
IT Administration
1. Oversee creation of new users and maintenance of all current office hardware and software; including internet connections, servers and spam filters.
2. Work with IT firm for larger projects or to troubleshoot issues outside of current abilities.
The Wilma Theater is an equal opportunity employer and encourages applicants who understand and embrace the Wilma’s multi-faceted mission to create living adventurous art; to reflect on the complexities of contemporary life; to present bold, original, well-crafted productions; and to represent a range of voices, viewpoints, and styles.


To apply, please send a cover letter and resume to HR@WilmaTheater.org.

 

The Wilma Theater is an equal opportunity employer and encourages applicants who understand and embrace the Wilma’s multi-faceted mission to create living adventurous art; to reflect on the complexities of contemporary life; to present bold, original, well-crafted productions; and to represent a range of voices, viewpoints, and styles.